Stock Taking Procedures – Physical Inventory Count Guide

Regular stock taking helps you verify records match actual stock and catch shrinkage early.

When to Do Stock Taking

• Monthly – For high-value or fast-moving items
• Quarterly – For full inventory verification
• Year-end – For annual accounts and GST returns
• After theft/suspected loss – Immediate verification

Basic Procedure

1. Freeze movements – Stop sales and purchases during count (or count in batches)
2. Use count sheets – List items, record quantities
3. Count systematically – Shelf by shelf, section by section
4. Double-check – Recount discrepancies
5. Reconcile – Compare with system records, investigate differences
6. Update records – Adjust stock levels in your app

Stockkeeper makes it easy to update stock after a physical count. [Join the waitlist](/ “#waitlist).