Purchase Order Best Practices for Small Shops

A purchase order (PO) is a formal request to buy goods. Even small shops benefit from a simple PO process.

Why Use POs

• Record – What you ordered, when, from whom
• Avoid disputes – Terms in writing
• Plan – Track pending orders vs received
• Budget – Control spending

What to Include

• Date, PO number
• Supplier name and details
• Item, quantity, rate, amount
• Delivery date/place
• Payment terms

Simple Process

1. Create PO when you need to order
2. Send to supplier (WhatsApp, email, or print)
3. Track: pending → partial → received
4. Match with goods received and invoice

For Kirana

You may not need formal POs for every small order. Use them for:

• Large/wholesale orders
• New suppliers
• When you want a record

Stockkeeper supports purchase orders. Join the waitlist.