Receiving Goods Checklist – Check Before You Accept
Check goods when they arrive. Avoid accepting damaged or wrong items.
Part of our inventory management guide.
Quantity Check
- Count/weigh items against delivery challan or PO
- Note shortages or excess
- Sign only after verifying
Quality Check
- Damage – Cracks, dents, torn packaging
- Expiry – For dated items, check dates
- Wrong item – Match with order
- Leakage – For liquids
Document
- Note discrepancies on challan
- Take photos if damage
- Inform supplier immediately
- Get credit note or replacement
Update Stock
- Record received quantity in your system
- Deduct from “on order” if you track that
- Update cost if different from PO
Stockkeeper helps record stock in and match with purchase orders. Join the waitlist.